TEMPLATE

BANQUET EVENT ORDER

Official Event Documentation
[HOTEL NAME]
[Hotel Address]
[City, State ZIP]
[Phone Number]
[Email Address]
BEO Number
Prepared Date
Revision
1. EVENT INFORMATION
Event Name
Event Type
Event Date
Start Time
End Time
Expected Attendance
Guaranteed Attendance
2. CLIENT INFORMATION
Organization / Company
Primary Contact Name
Title
Email Address
Phone Number
3. VENUE & ROOM SETUP
Meeting Space / Room Name
Room Setup Style
Setup Details
(Describe table arrangement, chair count, stage requirements, dance floor, etc.)
4. FOOD & BEVERAGE
Menu Item / Description Quantity Price Total
       
       
       
       
       
       
F&B SUBTOTAL
Dietary Restrictions & Special Requests
5. AUDIO VISUAL & EQUIPMENT
Equipment / Service Quantity Price Total
       
       
       
       
AV SUBTOTAL
6. EVENT TIMELINE
________
_________________________________________________
________
_________________________________________________
________
_________________________________________________
________
_________________________________________________
________
_________________________________________________
________
_________________________________________________
7. FINANCIAL SUMMARY
Food & Beverage Subtotal
Audio Visual Equipment
Room Rental
SUBTOTAL
Service Charge (____%)
Gratuity (____%)
SUBTOTAL BEFORE TAX
Sales Tax (____%)
GRAND TOTAL
8. SPECIAL NOTES & INSTRUCTIONS
Additional Details
9. DISTRIBUTION LIST
☐ Banquet Manager
☐ Catering Manager
☐ Kitchen / Chef
☐ AV / Engineering
☐ Housekeeping
☐ Front Desk
☐ Security
☐ Accounting
☐ Sales Manager
☐ Client
10. APPROVALS & SIGNATURES
Hotel Representative
Printed Name
Title
Signature
Date
Client Approval
Printed Name
Title
Signature
Date
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