Most event-day fires are preventable.
These 10 BEO mistakes show up repeatedly across hotel teams.
1) Missing final guest guarantees
2) No clear revision versioning
3) Incomplete AV requirements
4) Setup style not locked early
5) F&B timing gaps between functions
6) Missing dietary/allergen detail
7) Vendor arrival windows not documented
8) No escalation contacts on the final BEO
9) Billing assumptions not confirmed
10) Last-minute changes not redistributed
A clean checklist and distribution process removes most of this risk.
Top next step
Pick your top 3 recurring mistakes and map them to a pre-send checklist.
Then standardize distribution in Meetings so every revision reaches every team.
Start with BEO checklist by event type, then operationalize in Meetings.