One PM calendar does not fit every hotel.
The right cadence depends on room count, team size, and asset complexity.
50-room property model
- Weekly: guest room quick checks, public area walkthrough
- Monthly: HVAC filters, plumbing spot checks, lighting audits
- Quarterly: deep clean mechanical spaces, safety review
100-room property model
- Weekly: rotating floor inspections, work order trend review
- Monthly: planned maintenance blocks by zone
- Quarterly: major systems test and vendor coordination
200+ room property model
- Daily: priority queue and SLA dashboard review
- Weekly: preventive schedule compliance by team
- Monthly: asset-risk scoring and backlog balancing
- Quarterly: lifecycle planning and capex candidate review
Calendar controls to standardize
- Owner for each task
- SLA and escalation threshold
- Completion notes + photo proof
- Repeat-issue flagging
What to track every month
- Planned vs completed PM tasks
- Emergency tickets as a percent of total
- Repeat incidents by room/asset
- Median response and resolution times
For fast rollout, use Maintenance and publish one schedule per building zone.