Use this timeline when events involve multiple teams and moving parts.
1) Define scope and commercial guardrails
2) Reserve and validate function space early
3) Draft the initial BEO and owner map
4) Lock F&B and AV decision deadlines
5) Run cross-functional review at 30 days
6) Publish revision-controlled final BEO
7) Complete pre-shift briefings and contingencies
8) Execute day-of checkpoints with live ownership
9) Run post-event retro and billing closeout
Top next step
Build one standard timeline template and require owners + deadlines for each step.
Use Meetings to keep timeline, BEO, and handoffs in one workflow.
For the full framework, see Hotel event planning timeline template.