Layouts are operational commitments.
These 11 tips help teams get them right earlier.
1) Validate capacity by setup style, not room max
2) Reserve service lanes before placing furniture
3) Add AV and staging footprints first
4) Separate client-facing and operational diagrams
5) Lock one approved revision before distribution
6) Define setup-change cutoff times
7) Use standard setup templates by event type
8) Include accessibility constraints explicitly
9) Track common rework triggers per room
10) Pair final layout with final BEO version
11) Debrief and improve templates after each major event
Top next step
Pick one high-volume room and standardize 3 approved layouts this week.
Lock those layouts in Space Designer and connect them to your BEO flow.
Try this workflow in Space Designer.