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Guide is being expandedLast verified: 2026-07-26Some details or visuals may still be incomplete.

Reports & analytics

Export the report you are looking at

Once a report is on screen, download the configured data as a PDF, CSV, or Excel workbook for owners, management companies, or your team.

Best for

Managers and team members who share report results

Time

1–3 minutes

Outcome

A file containing the current report data and filters

Before you start

  • A report has been run
  • The date range and filters are correct before downloading

Export to PDF

  1. Run the report

    Open the Reports dashboard and configure the report you need.

  2. Open the export menu

    Select Export in the report toolbar, then choose PDF.

  3. Choose the PDF options

    Select the fields to include and choose portrait or landscape orientation. Landscape works best for reports with many columns.

  4. Download the file

    Confirm the export. The PDF includes the report title, hotel name, generation timestamp, and page numbers.

Choose the right file type

  • CSV: a plain-text file for importing into other systems or spreadsheets.
  • Excel: a formatted .xlsx workbook for working with the numbers directly.
  • PDF: a print-ready file for owners, stakeholders, and meetings.

You'll know it's done when

The exported file contains the data currently loaded in the report, including its date range and filters.

If the export is empty

Check the date range and filters first. When a report has no data, HotelAmplify shows a “No data” notice instead of downloading an empty file.

For a recurring weekly or monthly report, save the configured report URL and reopen it before exporting. See Custom Reports for shareable report settings.