Take a group from inquiry to contracted business

Create the group

1. 1

   Open the group wizard

   Go to Sales → Groups and select Add Group.
2. 2

   Enter the group details

   Add the Group Name, choose a Status, and link the group to an Account and Contact. The available statuses are Tentative, Definite, Cancelled, and Archived.
3. 3

   Set the dates and shoulder dates

   Add the block's start and end dates. Turn on Include shoulder dates when guests should receive the group rate before or after the main block.
4. 4

   Build the room block

   Choose whether to use one flat rate across the block or enter rates night by night. Add room counts and rates for each configured room type.
5. 5

   Review the live totals

   Check Total Room Nights, Average Rate, and Total Revenue before saving.

Room types come from hotel setup. If the right room type is missing, finish Setting up your Hotel before building the block.

Work with an existing group

Open a group from the table to review its four working areas:

• Details: name, status, account, contact, and dates.
• Room Rates: room counts and nightly rates.
• Production: room nights and revenue by room type.
• Contract: generate, edit, preview, print, or send the group contract.

Prepare the contract

1. 1

   Choose a contract template

   HotelAmplify fills the template with the group's details, dates, and room rates.
2. 2

   Edit and preview the wording

   Make adjustments in the editor, then use Preview to review payment and signature sections.
3. 3

   Print or send the document

   Use print preview to print or save the contract, or select Send Contract to email it after reviewing the recipient and message.

Connect event functions and BEOs

Event details live on Functions. Open Sales → Functions and use the Catering & AV tab to manage menus, setup, audio-visual needs, and timing in the Banquet Event Order. Functions also have their own Contract tab.